Make Google Calendar Work for You

By now you must have a pretty good idea of how much I love Gmail. I have been tinkering with that for so long that I didn’t bother to look at all the other stuff that are freely available to me on the dark Google bar on top of my Gmail inbox.

My client base was steadily increasing and I had meetings left and right. I was in a panic! Sure I had the generic calendar on my iPhone that I used for reminders, but it still didn’t provide me with the ease and functionality that I needed.

One day, one of my clients asked me to fix her scheduling system that was tied to her Google calendar.

I felt like a child opening her presents on Christmas day! (Yes, I am such a geek and I love it!). I soon started using my own calendar to plot my meetings and reminders to complete tasks. Best of all, it integrates with my iPhone calendar system.

How?

On your iPhone, go to Settings, Mail, Contacts and Calendars – add your Gmail account and make sure to turn on Calendars.

iphone-settingsiphone-gmail-calendar

iphone-calendar-gmail

Your phone will automatically sync with your Google calendar as long as you have an internet connection. This means that all entries you have in Google calendar will show on your iPhone calendar and vice-versa. Make sure you have the calendar enabled though in your iPhone calendar. To check if this is enabled, click on the calendar icon on your home screen, click on the Calendars button at the upper right corner and make sure that your Gmail calendar is checked.

You can create several calendars in Google under one account depending on your need (one for work, personal, group calendar, etc) and invite people to your calendar or make it public.

You can also set notifications to be sent to you via email or as a popup if you’re in front of your computer before the scheduled time.

Google Calendar - editing an event

Google Calendar – editing an event

Recurring events are easy to record as well. You need to set it up once with options to repeat the event daily, weekly, monthly or yearly, even by the days of the week.

You can set the description of the event to include call-in information if it’s an online event or webinar. This is very useful for me when I have to attend teleclasses or teleconferences because the alerts that I get also show me the call information and I don’t have to go digging into past emails for it!

If you have somebody else joining you in the meeting and want to send them an invite, just add their email address at the right and the system will prompt you to send them an invitation when you Save the event.

I don’t know how on earth I managed to handle all of my meetings and tasks without this tool but I am never going to keep working without it! Why don’t you try it out?

About

Freelancer. Jack-of-all-trades. Wife to the best man in the world. Mom to a Persian-Himalayan cat, a Yellow Lab and a Beagle. You can find me on Twitter and .

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Posted in Geek

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